1 Privacy Policy

1.1 Our commitment to privacy

Family Matters Institute know that you care about how your personal information is handled and we appreciate your trust in allowing us to do that carefully and professionally; your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we attempt to make it available on our homepage and at every point where personally identifiable information may be requested.

Under the Data Protection Act, Family Matters Institute have a legal duty to protect any information we collect from you. We do not pass on your details to any third party or government department unless you give us strict permission to do so.

If this privacy policy changes in any way, we will place an updated version on this page.

Regularly reviewing this page ensures you are always aware of the information we collect, how we use it, and under what circumstances, if any, we will share it with other parties.

1.2 What information does Family Matters Institute collect?

Family Matters Institute is responsible for the website DadTalk, and collects several kinds of information from visitors to DadTalk:

Information you supply – we receive and store any information you enter on our website or give us in any other form. You can choose not to provide certain information, but in doing so may prevent us responding to you or contacting you. We use the information that you provide for such purposes as responding to your requests, improving our website, gathering statistics and communicating with you.

Automatic Information: we receive and store certain types of information whenever you interact with us, such as cookies and log files. For example, like many websites, we use "cookies" for the forum area and we obtain certain types of information when your Web browser accesses DadTalk. A number of companies offer utilities designed to help you visit websites anonymously. Although we will not be able to provide you with a personalised experience at DadTalk if we cannot recognise you, we want you to be aware that these tools exist.

E-mail Communications: to help us make e-mails more useful and interesting, we often receive a confirmation when you open e-mail from DadTalk if your computer supports such capabilities. If you send an email or letter to Family Matters Institute asking for information, we may need to contact other members or departments to find the answer. We do include your personal information when dealing with your enquiry. When Family Matters Institute replies to you, we keep a record of your message for reference and audit purposes.

Information from Other Sources: we might receive information about you from other sources and add it to our account information.

1.3 How does Family Matters Institute use my information?

Family Matters Institute use non-identifying and aggregate information to better design our website. For example, we may tell an advertiser that X number of individuals visited a certain area on our website, or that Y number of men and Z number of women filled out our registration form on the forum, but we would not disclose anything that could be used to identify those individuals.

We never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

In the forum registration we are voluntarily looking to collect some demographics information. This will always be used in a non-identifying manner. The DadTalk site is about helping a range of fathers, not just one particular segment of society. DadTalk is funded by the DfE (Department for Education) and we need to show statistics to them about the range of people using our site / forum.

Whilst the raw information from the forum will not be sent to another organisation, we have designed the information we collect to help keep it semi-anonymous:

You do not have to use your real name on the forum

We do not collect your address, and we only ask for the first 4 digits of your postcode – which will allow us to see what part of the country you are from.

Family Matters Institute may take such action as we deem appropriate to deal with any information sent to Family Matters Institute of unsuitable content, including suspending or cancelling your account, restricting your access to DadTalk, or commencing legal proceedings against you. Family Matters Institute may use your personal information to stop such behaviour.

Where Family Matters Institute reasonably believes that you are or may be in breach of any of the laws of United Kingdom, we may use your personal information to inform relevant third parties such as your employer, school e-mail/Internet provider or law enforcement agencies about the content and your behaviour.

1.4 Under what circumstances will Family Matters Institute contact you?

Family Matters Institute may contact you for the following reasons:

You have subscribed to receive further information or regular updates.

The continuing provision of any services you subscribe to on DadTalk, so Family Matters Institute can deliver the best service possible.

In relation to any contributions you have made to DadTalk through forums or message boards.

1.5 Can I find out what personal information Family Matters Institute holds about me?

Under the Data Protection Act you have the right to request a copy of the personal information Family Matters Institute holds about you and to have any inaccuracies corrected. You can access all your personally identifiable information that we collect online and maintain by using the contact details specified in this policy. We use this procedure to better safeguard your information.

We will endeavour to supply, correct or delete personal information about you on our files at your request.

To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.

1.6 Our commitment to children's privacy

If you are aged 18 or under, please get your parent/guardian's permission before providing personal information to DadTalk. Users without this consent are not allowed to provide us with personal information.

Protecting the privacy of the young is especially important, however we only collect minimal information and this only in the Forum area of DadTalk. We ask you not to choose to expose any personal information on the Forum.

1.7 How does Family Matters Institute use cookies?

Cookies are pieces of data created when you visit some websites, and stored in the cookie directory of your computer. Information supplied by cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience. Cookies are created on your computer when you visit DadTalk.

Cookies are stored in the cookie directory of your hard drive, and do not expire at the end of your session. They do however, have a fixed lifetime and will be deleted from your system if you have not visited DadTalk within that time.

The cookies do not contain any personal information about you, and they cannot be used to identify an individual user.

You can set your browser not to accept cookies. This will prevent your use of all cookie functionality implemented on DadTalk, but will restrict some of the functionality.

The forum has a specific information regarding it’s cookies: DadTalk Forum Privacy

1.8 How does Family Matters Institute use log files?

Log files allow us to record visitors' use of the site. We analyse log file information from all our visitors and use it to make changes to the layout of the site and to the information in it, based on the way that visitors move around it.

Log files do not contain any personal information and they are not used to identify any individual patterns of use of the site.

Log files that we refer to are text based (flat files) and not the database we use on the forum. How we use the forum database is described elsewhere in this document.

The aggregated version of the log files are used to provide usage statistics to the DfE (Department for Education)

1.9 What about the other companies involved in regards to my data and privacy?

Visual Integrated Solutions Ltd. is the Technology Partner for the DadTalk project, and we have a contract with the Family Matters Institute to build and maintain DadTalk. This means we have full access to the information and data as well, but we are contractually bound to maintain and adhere to the data protection and privacy policies set out here. We will maintain development copies of the site and our own backups, possibly including all information on the site.

CommonNonsense is the hosting provider for the actual servers, and they take dayly backups of all the data. The servers are all hosted in the United Kingdom, and the backup data is stored offsite, but still in the United Kingdom.

1.10 Family Matters Institute, your personal data and the forum

The forum area is where you as an individually can post information / thoughts / comments that are then fully accessible to the world. It is your choice to put up any information and Family Matters Institute takes no responsibility for any consequences from this.

Private Messaging and Private Forums (if available to you), whilst marked as private are still accessible to others within that ‘private’ group. Family Matters Institute considers these area as public information and Family Matters Institute takes no responsibility for any consequences from this.

By using a recognised open-source product, regularly applying updates, and using a larger hosting provider (i.e. physically secure site) we believe we have taken appropriate steps to protect your data.

For the privacy policy specifically for the forum please visit: DadTalk Forum Privacy

1.11 Contact details

If you have any questions, comments or concerns arising from DadTalk, the privacy policy or any other relevant terms and conditions, policies and notices or the way in which we are handling your personal information please contact us.

The owner of this web site is Family Matters Institute whose details are:

Company Name: Family Matters Institute

Registration Number: Registered Charity No 1101587 / Registered Company Limited by Guarantee Company No 4746205

Registered Address: Moggerhanger Park, Park Road, Moggerhanger, Bedfordshire. MK44 3RW.

Contact Email: This email address is being protected from spambots. You need JavaScript enabled to view it.